01
The assembly
Chasing progress numbers from project managers, hunting for backup, rebuilding the same package by hand every month. Days of work that has to be right.
Kaltheon
Billing for commercial subcontractors
Get your billing
package paid the
first time.
Kaltheon drafts every number, fills every form, and checks every rejection trigger before you sign. Your complete monthly billing package, review-ready in an hour instead of days.
The problem
One error kicks
the whole package back.
Every month, getting paid means assembling a stack of paperwork where a single mistake stops everything. The math has to tie out. The forms have to match what each general contractor wants. The lien waivers, the insurance certificates, the change orders all have to be current and correct. Miss one, and the package comes back. Payment slides another month while you fix it and resubmit.
02
The bounce
A broken formula, a wrong form, an expired certificate. The general contractor kicks it back, and a month's payment is now late through no fault of the actual work.
03
The wait
Labor and materials are already paid out. The company is floating the job, waiting sixty, ninety days on money it has already earned, with a slice held back on top.
Built by Kaltheon
Your complete billing package, drafted and checked.
Kaltheon builds the entire monthly package from your own contracts and cost data, then hands it to you finished. You review, you sign, you submit. Nothing leaves without you.
Application 4
Complete billing package
Review the drafted values, included documents, and rejection checks before signing.
Current due
$16,987.50
Complete
47.28%
Retainage
10.0%
| Item | Description | Scheduled | Previous | This period | Stored | Total | % | Balance |
|---|---|---|---|---|---|---|---|---|
| 01.01 | Mobilization and supervision | $12,500.00 | $8,750.00 | $1,250.00 | $0.00 | $10,000.00 | 80% | $2,500.00 |
| 01.02 | Switchgear and panels | $18,750.00 | $0.00 | $0.00 | $14,000.00 | $14,000.00 | 74.67% | $4,750.00 |
| 01.03 | Feeders and conduit | $9,500.00 | $3,800.00 | $2,850.00 | $0.00 | $6,650.00 | 70% | $2,850.00 |
| 01.04 | Branch wiring | $7,750.00 | $1,550.00 | $775.00 | $0.00 | $2,325.00 | 30% | $5,425.00 |
| 02.01 | Lighting fixtures | $21,250.00 | $0.00 | $0.00 | $0.00 | $0.00 | 0% | $21,250.00 |
Application totals
Original contract
$69,750.00
Change orders
$0.00
Retainage
$3,297.50
Less previous
$12,690.00
Current payment due
$16,987.50
Balance to finish
$40,072.50
Package checks
Math ties outNo variance
Required waiversAttached
COI statusCurrent
RetainageCalculated
Included documents
Pay application
Continuation sheet
Lien waivers
6 files
Accounting export
CSV
Every number drafted
Line-by-line progress values pulled from your schedule of values, with the math tied out and change orders already worked in.
Every form matched
The exact form each general contractor requires, filled correctly, whether that is a standard AIA page or a custom version.
Every document attached
Lien waivers and insurance certificates included and current, so nothing is missing when the package lands.
Every rejection trigger checked
Kaltheon runs the package against the known reasons packages get kicked back before you ever submit.
Nothing submits without your review. You see what Kaltheon flagged, approve the package, and send it.
How it works
From your contracts to a
submission-ready package.
Kaltheon works from the documents you already have.
Set it up once, and every month the package builds itself for your review.
Set up your project once
Add your contract, your schedule of values, and the general contractor's required form. Kaltheon reads them and learns the shape of your billing.
Enter this month's progress
Your project managers add how far each line item has come. That is the only recurring input Kaltheon needs from you.
Kaltheon drafts the package
Every number is calculated, every form is filled, change orders are worked in, and lien waivers and insurance certificates are pulled together into one complete package.
You review and submit
Kaltheon shows you what it drafted and flags anything worth a second look. You approve, and the package is ready to send.
The difference
Other tools format your billing.
Kaltheon drafts it.
Most billing software gives you a cleaner place to type numbers you already worked out by hand. The math, the judgment, the checking, that work still lands on you. Kaltheon does that work first, then hands it to you to review.
What you do today
Pull the progress numbers together yourself.
Rebuild each general contractor's form by hand.
Work in the change orders.
Check the math.
Track down the waivers and certificates.
Hope nothing was missed before you submit.
What Kaltheon does
Drafts every progress number from your contract and cost data.
Fills each general contractor's form automatically.
Works in the change orders.
Checks the math and the rejection triggers.
Pulls the waivers and certificates together.
Flags what you should review before you submit.
Same package. One is assembly by hand. The other is drafted, checked, and ready to review.
Why it works
Packages bounce
for reasons Kaltheon
checks before
you submit.
A billing package gets kicked back for a short list of predictable reasons.
Kaltheon knows that list and checks the package against every item before it reaches you.
The math
Every number is calculated, not typed. The totals tie out, the percentages reconcile, and the retainage is right. The arithmetic errors that bounce a package do not happen.
The form
The package is built on the exact form the general contractor requires, so it does not come back for being on the wrong one.
The documents
Lien waivers and insurance certificates are pulled in and checked for currency, so nothing is missing or expired when the package lands.
The change orders
Approved change orders are worked into the billing, so you are not leaving money out or billing for work that was not agreed.
Kaltheon does not promise faster payment. It removes the reasons payment gets delayed.
Who it's for
Built for
commercial electrical
contractors.
Kaltheon is built for the specialty subcontractors who bill commercial general contractors every month and cannot afford a package that bounces. Electrical is where it goes deepest.
You bill commercial general contractors
Your work goes into commercial buildings, and you bill through the general contractor every month on their required form.
Your billing runs on a schedule of values
Your contracts break into line items, your billing tracks progress against them, and retainage and change orders are part of every month.
A bounced package costs you a month
When a package gets kicked back, payment slides and you feel it. Getting it right the first time is worth real money to you.
Kaltheon produces the monthly billing package for commercial specialty subcontractors across every trade. If this is your billing, it is built for you.
Before you ask
The questions every
billing manager asks first.
Does it work with my general contractor's specific forms?
Yes. Kaltheon builds your package on the exact form each general contractor requires, whether that is a standard industry form or a general contractor's own custom version. You are not forced onto a generic template.
Do I lose control of what gets submitted?
No. Kaltheon drafts and checks the package, then hands it to you. You review everything, approve it, and submit it yourself. Nothing is sent without you.
Is my contract and financial data secure?
Yes. Your data is yours alone. It is isolated to your company, never shared, and never used to train anything. Each customer's information is walled off from every other.
How long does setup take?
Setup is done with you, not handed to you. Your general contractors' forms are configured up front, your contracts and schedule of values are brought in, and the first package is ready to review from there. Onboarding happens over a screen share, so you are never working through it alone.
Do I have to replace my accounting system?
No. Kaltheon handles your billing package, not your books. It works alongside the accounting system you already run and hands off cleanly, so your bookkeeping stays exactly where it is.
See your own
billing package, drafted.
See the complete package produced on the forms your general contractors actually use, ready for your review.
Book a demo